MANAGEMENT OF OLYMPIC VENUES

Venues Management Service of the Italian Olympic Committee which had been incorporated into the operative establishment of the Olympic Organisation .
A provisional but detailed technical plan was worked out which took into consideration all problems connected with the running of the venues themselves. Obviously none of the already existing sports venues were equipped to the extent required for such a large number of athletes in competition and the venues under construction were not planned to contain technical equipment suited to such diverse requirements. The work, however, was prepared with care and there were no surprises notwithstanding the concurrence of the sports competitions and the unknown factors of the time-table (advances or postponements to the programme, delays in the holding of certain competitions) .
So as to be able to execute the various responsibilities connected with management, which in any case were strictly bound to an operational work plan during the period of training and during the period when the competitions took place, the Venues Management was set up in accordance with directives laid down by the Organising Committee. The organisational chart will be found on page 98 .
The Management Service, in direct agreement with the Technical Services Section, studied the equipment requirements of competition venues as well as those of subsidiary venues; it worked out a budget for the purchase of necessary material once it had made an inventory of the equipment already existing in each single venue; it established contact with the respective National Sports Federations to obtain approval, from a technical point of view, of the equipment already existing and that which had to be purchased by the Technical Services Section; lastly, is attended to the distribution of the equipment to each venue .
The organisation system of the Venues Management necessitated the employment of 815 civilians, employees and workmen, and 360 military personnel .
Their various duties and the manner in which they were distributed will be seen from Table No. 1 .
The personnel, most of them qualified, were trained to thoroughly acquaint themselves with the time-table of events and were also trained to know the various phases and development of work for setting up equipment in accordance with the time available in order to avoid, particularly at crucial moments of the competitions, harmful delays in the organisation of work. These experimental measures gave rise to complete elimination or the reducing of any break or delay that would otherwise have been harmful to the steady carrying out of activities connected with the development of competitions .
In fact, the programme planned permitted quick and precise allocation of technical equipment as required in the various venues .

Maintenance of the venues

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In order to ensure the smooth running of the various events, the Venues Management dedicated the greater part of its activities to daily maintenance of the fields, tracks, arenas and equipment in general so as to keep everything in perfect order. It also attended to maintenance of dressing rooms, showers, saunas and sanitary arrangements. A no less responsible task was that of installing signalling equipment and measuring devices as well as the maintenance and checking of loudspeaker apparatus and internal telephone communications .
A further duty of the Venues Management was that of attending to the night illumination of competition arenas and internal signalling requirements, as well as the maintenance of bar and restaurant services set up in each sports venue .
Special technical arrangements were catered for so as to ensure a constant supply of water, light and gas throughout. The various sports venues were linked to two separate sources of supply so that, in case of any interruption or break, it was immediately possible to switch on the second source of supply which was held in reserve. In fact, no complaint was ever raised during the few occasions that recourse had to be had to this safety precaution .
During the period of training, in order to give athletes the maximum assistance possible, dressing rooms complete with showers had to be set up and even built, (or in certain cases improved upon). This complex of venues proved satisfactory to all concerned (Table No. 2) .
So as to complete the picture of the activities undertaken for the maintenance and management of the sports venues, it should be remembered that particular care was devoted to the large number of lawns and wooded areas either forming part of the venues or immediately adjacent to them. Work of this nature, which called for constant attention by specialised labour fully equipped for the purpose, was carried out from 15th May to 15th September 1960 (Table No. 3) .
The classification and distribution of all the sports equipment necessitated carefully planned and timed work undertaken by extremely specialised personnel .
The sports equipment already existing in each venue, together with the new equipment purchased by the Technical Services Section, was more than sufficient to cover requirements, as will be noted from Table No. 4. Naturally, certain equipment or material of common use or of irrelevant technical importance has been omitted from the list .